Search Pennsylvania Business Entities
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Business Entities

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Over 3.8 million companies are authorized to do business in Pennsylvania, with an average of 170,000 new business applications filed across the state annually. The Pennsylvania Department of State (DOS) is usually the most reliable source for current and accurate information on corporations, limited liability companies, nonprofits, and other registered business entities in Pennsylvania.

Accessing the DOS’s website to access information on these business entities may prove useful if you wish to verify a company’s legitimacy, learn more about a potential business partner, or carry out necessary due diligence before closing a deal.

Choose Your Search Criteria

  • Business Name or File Number:
    Business Name or File Number:

    Start the search by entering the business name or file number.

  • Contains:
    Contains:

    Narrows the search to businesses that contain the input.

  • Starts with:
    Starts with:

    Narrows the search to businesses whose names begin with the input.

  • Filing Type:
    Filing Type:

    Filter the search by the business structure type.

  • Status:
    Status:

    Filter using the current status of the business entity.

  • Filing Date:
    Filing Date:

    Filter by a range of filing dates.

Review Search Results

After entering the information (including your preferred search criteria if necessary) and clicking the search button, the system generally populates a list of entities matching your input. This list typically includes details such as the business entity’s full name, file number, initial filing date, status, address, and type. You may obtain additional information by selecting a specific business entity from the generated list.

Access Detailed Information

Selecting a specific business entity usually prompts a pop-up page that details the same information listed on the preliminary list (generated from the original search) as well as extra information:

  • Filing history and subtype
  • Options to request a certificate of subsistence or registration
  • Access to manage the entity’s records (requires user account and authorization)

Further Assistance

If you need further assistance accessing business entity information via the Department of State’s website, you may contact the department’s Bureau of Corporations and Charitable Organizations at (717) 787-1057, (888) 659-9962, or via email.

How To Find the Owner of a Business Entity in Pennsylvania?

Finding information about the owner of a business entity in Pennsylvania may require using various resources. While the business’s official website is usually a good starting point, it may not always provide comprehensive details on the entity’s ownership. In these situations, you may consider utilizing publicly accessible databases to get in-depth information on the owners of the business. These include:

  • The Pennsylvania Department of State
    The Pennsylvania Department of State

    The DOS’s Business Search portal may be a helpful resource for accessing ownership-related information about registered business entities in the state.

  • Chambers of Commerce
    Chambers of Commerce

    The PA Chamber of Business and Industry, and its local chamber partners, typically maintain member directories that may include ownership details.

  • Better Business Bureau (BBB)
    Better Business Bureau (BBB)

    The BBB’s Pennsylvania chapter typically provides consumer-oriented reports on businesses operating in the state. These reports often include customer reviews, complaints, and ratings and may also include the business’s ownership details.

  • Public Records
    Public Records

    Business licenses, court records, real estate records, and other similar public records related to businesses in Pennsylvania may contain ownership information.

Why Conduct a Pennsylvania Entity Search?

Entity searches are usually a good way to confirm crucial details about businesses in Pennsylvania. Information obtained from these searches are often used for several purposes, such as:

  • Verifying a business’s legal status and assessing its adherence to regulations
  • Mitigating the risk of potential scams and fraudulent business activities
  • Ensuring that you make an informed decision before concluding a business transaction
Consumer Trust + Due Diligence
Consumer Trust + Due Diligence

Business entity searches are generally considered an invaluable tool for ensuring transparency and building trust when dealing with businesses. These searches typically help interested parties verify a business’s legitimacy and trustworthiness before entering into a professional business relationship with them.

Investor Research
Investor Research

Interested parties looking to invest in businesses in Pennsylvania may use an entity search to gather insights into the business’s ownership and decision-making structure, its legal status, and other key information that may influence their investment decisions.

Supplier Verification
Supplier Verification

Conducting an entity search on potential suppliers or partners is usually necessary during procurement processes or contract negotiations to ensure reliability and trustworthiness.

Fraud Prevention
Fraud Prevention

Entity searches may also be used to identify fraudulent businesses by verifying their registration (and ownership) details, thereby reducing the risk of falling for a scam.

Who Holds Data for Pennsylvania Business Entity Search?

The Pennsylvania Department of State is generally considered the primary repository for business entity information in Pennsylvania. Nonetheless, several other agencies and organizations may also hold information on businesses registered to operate in the state. These include:

What Entities Can You Register in Pennsylvania?

Pennsylvania Entities

Pennsylvania provides several options for registering business entities and generally allows business owners to choose the structure that best suits their needs.

Sole Proprietorships

This is generally considered the simplest type of business structure and allows a single individual to assume complete ownership and control of a business. However, this owner also bears complete responsibility for the business’s debts and liabilities. Sole proprietorships may be formed in Pennsylvania without filing any documents with the Department of State.

It should be noted that, per the state’s Fictitious Names Act, any business entity that wishes to operate in Pennsylvania under a fictitious name must register the name with the Department. Fictitious names, sometimes called assumed names, refer to any name used by a business entity that doesn’t directly identify its owner(s).

Corporations

Corporations are generally considered the most complex form of business structure. They are business entities that legally exist separately from their owners, and usually have the same rights, privileges, and responsibilities as a natural person. There are two main types of corporations in Pennsylvania - Business Corporations, also known as For-profit Corporations, and Non-profit Corporations. Shareholders/members of non-profit corporations do not receive any of its profits.

General Partnerships

The general partnership business structure typically involves two or more individuals or entities operating a business for profit. These general partners are equally liable for the business’s debts and obligations and also usually share all managerial aspects of the business equally unless otherwise agreed.

General partnerships in Pennsylvania are typically formed by an agreement between the involved partners and do not need to be filed with the Department of State unless the business will be operating under a fictitious name.

Limited Partnerships

Limited partnerships are a type of partnership involving two or more individuals or entities, where at least one of them acts as a general partner and at least one other as a limited partner. The general partner(s) typically has management control of the business and also has unlimited liability for its debts and obligations. On the other hand, the limited partner does not usually have any control over the business’s day-to-day operations and is typically liable only to the extent of their investment/contribution to the business.

Limited Liability General Partnership / Limited Liability Limited Partnership

Pennsylvania limited liability general partnerships, sometimes referred to as “limited liability partnerships,” are existing general partnerships that file a Statement of Registration with the Department of State (under Title 15, Chapter 82 of the Pennsylvania Consolidated Statutes). Likewise, limited liability limited partnerships are existing limited partnerships that file a Statement of Registration under this same chapter.

Filing a Statement of Registration usually provides the entity’s general partners with additional protection on their personal liability to its debts and obligations. This type of business structure is usually operated by professional partnerships, such as law firms, medical practices, and accounting firms.

Limited Liability Companies

Limited liability companies are generally considered a hybrid between partnerships and corporations. This type of business structure typically provides the liability protection of a corporation for its owners, while also offering them the tax advantages and managerial flexibility of partnerships.

Foreign Associations

These are corporations, partnerships, limited liability companies, and business trusts that were formed outside Pennsylvania but wish to do business in the state. These business entities typically have to register with the Department of State by filing a Foreign Registration Statement and a Docketing Statement before conducting any business in Pennsylvania.

How Do I Check If a Business Entity Name Is Taken in Pennsylvania?

Before registering a business in Pennsylvania, it is generally advisable to check whether your preferred business name is available. Confirming the availability of this name helps you avoid potential conflicts and remain compliant with state requirements.

You may check the availability of your desired business name by running a search on the Pennsylvania Department of State’s Business Search portal.

Other helpful resources include:

How Do I Set up A Business Entity in Pennsylvania?

  1. Decide on a business name and confirm its availability.
  2. Determine the business structure your business entity will operate under.
  3. Register your business entity with the Department of State.
  4. Determine your business entity’s local, state, and federal tax obligations. For instance, you may need to complete the Online Pennsylvania Business Tax Registration process and obtain an EIN.
  5. Check with the municipality where your business entity will be situated for zoning requirements, necessary licenses and permits, and other requirements.

How Much Does It Cost to Start a Business in Pennsylvania?

The cost of registering a business entity in Pennsylvania generally depends on the type of entity and required filings. This fee usually ranges from $70 for fictitious name registrations to $250 for foreign association registrations.

Other typical costs include:

  • Permit and License Fees
    Permit and License Fees

    Depending on business type and location

  • Trademark Registration Fees
    Trademark Registration Fees

    If applicable

  • Legal and Professional Service Fees
    Legal and Professional Service Fees

    For formation or advisory help

  • Annual Registration Fees
    Annual Registration Fees

    Varies by entity type

Additional Information Available on the Pennsylvania Department of State’s Website

Pennsylvania Entities
  • Online Services

    Business searches, online filing, and document requests.

  • Forms and Fee Schedules

    Registration forms and fee schedule.

  • Business Resources

    Reports, guides, regulations, and legal publications.

  • FAQs

    Common questions about registering and operating a business.

  • Contact Information

    Direct assistance via phone or email.

FAQs about Business Entity Searches in Pennsylvania

  1. Why Would I Need to Search for a Business Entity in Pennsylvania?

    To confirm a business’s legitimacy or compliance status.

  2. What Types of Entities Can I Search for in Pennsylvania?

    LLCs, corporations, partnerships, nonprofits, and fictitious names.

  3. Where Can I Perform a Business Entity Search in Pennsylvania?

    Use the Business Search portal.

  4. What Information Do I Need to Conduct an Entity Search in Pennsylvania?

    Business name or file number, with filters for type, status, or date.

  5. How Do I Find the Official Name of a Pennsylvania Business?

    Use the Business Search with a partial name or file number.

  6. Can I Search for Foreign Entities in Pennsylvania?

    Yes, foreign entities are listed in the Business Search.

  7. What Information Can I Find in the Pennsylvania Entity Search?

    Entity name, file number, status, type, address, and history.

  8. How Do I Verify If a Pennsylvania Business Is in Good Standing?

    Check the status label in the search results (e.g., 'active').

  9. Can I Search for an Entity in Pennsylvania by Its Owner’s Name?

    Owner details may appear in results, but not searchable by owner name.

  10. How Often Is the Pennsylvania Business Entity Database Updated?

    Typically within 5 business days after filings.

  11. Can I Obtain Copies of Business Filings in Pennsylvania?

    Yes, through the Department of State’s website.

  12. How Do I Find out Who the Registered Agent of a Pennsylvania Business Is?

    Look for the entity’s registered office in the Business Search.

  13. How Can I Search for Pennsylvania Businesses by Their Tax ID Number?

    Contact the Department of Revenue at (717) 787-1064.

  14. What Should I Do If I Can’t Find a Business Entity in the Pennsylvania Search?

    Verify your input and contact the Bureau at (717) 787-1057 or email.

Search Pennsylvania Business Entities
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Business Entity Check

LLCs, Corps, Non-Profits, Partnerships & More